Basic steps to creating and organizing a video meeting:

1. Create a group (or use an existing group) under Groups
2. Make note of the Group number
3. Create a meeting in Zoom with the special naming convention
4. If you want to require registration, click Registration Required in Zoom
5. Before the meeting starts, go in and assign the group to everyone who should have access

As a TransFamilies WordPress admin:

1. Look on this page to get the group number:
   https://www.transfamilies.org/wp-admin/admin.php?page=groups-admin
   The group number is listed under ID (left column)—make a note of this
2. Make sure you have a Zoom account
   • If you need to make an account follow this link: https://zoom.us/signup
3. Go to Zoom Meetings > Add Meeting
4. Fill out meeting information as usual, except that to create a meeting and restrict it to certain groups, make sure to create the meeting in Zoom and name it like this:
   • TF***[Permitted Group ID]***Actual Meeting Topic/Name
   • For example: TF***7***Weekly Support Group Meeting for Parents

Important: User have to have the Zoom meeting application downloaded and installed to their computer. See instructions below to install that software.

1. Go to https://zoom.us/download#client_4meeting
2. Click download for “Zoom Client for Meetings”, should be the first download (blue button)
3. Open and run installer that was downloaded
4. Open application
5. All meeting participants will need to log in the application to use Zoom meeting links.

Notes:

example page: https://www.transfamilies.org/support-group-meetings/
shortcode: [zoomlistmeetings]

Links to meetings will disappear for the user 30 minutes into each meeting.